HeavyJob Web — Conversion Validation

Each lead has the Pass/Fail checklist covering their own cases. Mark every case Pass, Fail, Blocked or N/A, add your name and the date, and bring it to the war room Tuesday at 10:45. This is a record of what you already saw in August — it should take minutes. If something in your area is not right, Tuesday morning is when it needs to be said.

• PollyAdmin — with Megan and Tonia
  10 cases Awaiting
• JaredField — with Daniel
  17 cases Awaiting
• Susan & ToniaManager — payroll 11 · reports & billing 17
  28 cases Awaiting
• StephIntegration
  6 cases Awaiting

Need to re-check something first? The enhanced step-by-step scripts are still at Z:\Steph Temp\HJW Training Scripts — use those, not the raw HCSS workbooks. Anything marked Fail or Blocked needs a note clear enough to log with HCSS and re-test.

The project-management features sat outside the 61 cases because testing on them was gated on Tyler and Eric, whose IDs are now verified. From what we can see, PM is not in use today — which means there may be nothing there to convert.

Wednesday morning settles it, alongside sign-off and ahead of the conversion. If PM is not in scope, say so explicitly and record it on the sign-off, so there is no ambiguity later about what was and was not tested. This does not gate the checklists — those come to the war room Tuesday regardless.

A decision, not a status update. Each criterion is either met or it is not. HCSS confirmed the stand-down deadline as 2:00 PM Tuesday — anything unmet is closed before then or it is the reason we call it off. After 2:00 the slot is committed and Wednesday happens either way.

The call to make out loud: GO, and Wednesday proceeds as planned — or NO-GO, and HCSS hears before 2:00 PM while the slot can still be released. If it is genuinely too close to call at 11:20, set a check-in for 1:30 and decide then, with half an hour of margin. The one outcome worse than either answer is letting 2:00 arrive undecided.

Everyone must be out of HeavyJob Manager before the conversion starts, and foremen must stay off the HCSS Field app for the duration. HCSS often finishes sooner than four hours, but plan the day as though it takes them.

• Morning · before HCSS startsSign-off executed from the four returned checklists · PM scope settled with Tyler
  Steph Wed AM
• Final MSE sweepHCSS re-checks Material / Sub / Expense codes across all jobs and updates the Rate Set workbook with any jobs added since the original data collection
  HCSS Wed AM
• Everyone out of HeavyJob ManagerAll users logged out · foremen off the HCSS Field app until the all-clear
  All staff Before start
• Production data convertsHCSS moves production into HeavyJob Web · conversions run Mon–Fri, 8:00–4:00 CT
  HCSS ~4 hrs

First pay estimate after cutover: do not issue one until the mid-contract opening balances are seeded and tied out. Without the catch-up entry establishing prior amounts, HeavyJob presents the entire to-date contract value as currently due rather than the period increment — we are billing application #11, not #1.